Save Money
on your Travel & Accommodation

Savings on Employment Costs

Managing travel and accommodation in-house often falls on a staff member, adding to their workload. With Rapid, that responsibility shifts to us, allowing your employees to focus on what they do best. Consider the cost savings from just one staff member:

• Current UK minimum wage (2024): £11.00/hour
• Pension contributions: 3%+
• National Insurance: 13.8%
• Other costs: training, holiday and sick cover, and more.

Outsourcing to RAPID eliminates the need for additional resources and training, potentially saving your business thousands each year. But don’t worry — we’re not here to take jobs away. Instead, we free up your team's time so they can focus on more important tasks without the headaches of Travel!

Cost Control Through a Strong Travel Policy

One of the best ways to reduce business travel expenses is to have a well-implemented travel policy. We work with you to create a policy that suits your business, helping to prevent unexpected costs and encouraging smarter booking decisions. When your team sticks to a travel policy, you control costs and avoid spiralling expenses.

Avoid Mistakes and Maximise Expertise

Without professional travel management, mistakes or inexperience can lead to expensive problems — missed flights, overbooked hotels, and missed savings. With RAPID, you benefit from our team’s expertise and our bespoke booking platform, RORI. Our technology reduces human errors and finds the best options based on your needs.

Experience is valuable. For example, did you know;

• Dynamic pricing means there's an optimum time to book.
• Some airlines are cheaper to book from their home country.
• It might be best to pay slightly more for a Refundable Rate.
• Even small things, as simple as knowing the differences between Best Available, Corporate and Rack Rates can make a big difference!
• If there are tolls on your route, it might be cheaper overall to stay somewhere more expensive that avoids the toll!
• Always check parking restrictions for vans/larger vehicles; if your van is too tall for that hotel, having to re-book elsewhere can be an expensive mistake!

RAPID have years of experience in maximising savings in ways that can be hard to quantify, so leave it to the experts!

Feel Supported at No Extra Cost

Rapid offers 24/7 round-the-clock support, ensuring that your staff are never travelling alone. For many businesses, providing 24/7 support internally would be a costly expense. Our service boosts not only your efficiency, but also employee satisfaction, which helps you retain skilled workers — a hidden but significant saving.

Leverage Our Buying Power

With over £4.5 million spent in the UK last year alone, RAPID has considerable buying power. This allows us to negotiate exclusive discounts and better rates with suppliers, giving you access to pricing you wouldn’t get on your own. Our team also receives negotiation training, ensuring you always get the best deal.

Boost Your Cash Flow with Our Interest-Free Credit Facility

Our interest-free credit facility* lets you manage your travel budget more effectively, with no upfront payments required. Instead of multiple invoices to track, you’ll receive one weekly invoice, simplifying your cash flow. This added flexibility is an indirect, but crucial, way we help your business save.

The cost of finance is currently very high; if you could stop putting your Travel & Accommodation spend onto your credit cards, imagine what else you could use that limit for!

* Credit Accounts are subject to application and approval.

Price Your Jobs More Accurately at Tender Stage

We work with you during your tendering process, helping you accurately price your travel and accommodation needs when quoting for work. This ensures you plan cost savings into your projects from the very start.