Improving Efficiency & Centralisation

Save Time with One Weekly Invoice

Chasing multiple invoices and receipts from different bookings can be a major drain on your resources. With RAPID, you receive one consolidated invoice per week, simplifying your accounts process and saving hours of admin time. This not only ensures all costs are captured, but also helps avoid missing out on reclaimable VAT — a valuable benefit for your bottom line.

Free Up Your In-House Staff’s Time

Travel booking is often an added burden on already stretched staff. Whether it’s an administrator, office manager, or even senior management handling the task, it's not the best use of their time. By outsourcing to RAPID, your team can focus on core business activities, increasing their productivity.

For larger or more complex bookings, we have a full team ready to assist, offering far more capacity than a single in-house staff member could manage.

24/7 Support to Keep Operations Running Smoothly

Business doesn’t stop after hours, and neither do we. RAPID offers 24/7 support, ensuring your team has assistance whenever they need it. This not only keeps your operations running efficiently but also provides peace of mind for your employees, allowing them to feel fully supported while on the road.

Centralised Bookings with RORI

Our custom-built platform, RORI, brings all your bookings into one central location. By consolidating travel and accommodation management in a single system, you avoid the chaos of multiple platforms and emails. Plus, RORI is mobile-friendly, meaning your staff can make bookings, access itineraries, and view reports while on the go—perfect for workers in the field.

Powerful Reporting & Data Tracking

Efficiency isn’t just about saving time—it’s about having the right data at your fingertips. RORI includes robust reporting tools, allowing you to track everything from costs to booking preferences. You can also organise data by PO numbers, tracking categories, and employee preferences, ensuring accurate information is always readily available.

Granular Access Control for Data Security

Not everyone in your organisation needs access to all travel data. With granular permissions in RORI, you can control who sees what. This ensures that sensitive information is protected while allowing key departments, like your accounts team, to access the data they need, such as remaining credit, outstanding balances, and copies of invoices.

Implementing a Travel Policy to Support Growth

As businesses grow, their processes naturally need to evolve. What may have worked when the company was smaller—such as ad-hoc travel bookings—can start to cause inefficiencies as the team expands. A formal travel policy is an essential step for businesses transitioning to larger, more structured operations.

A well-crafted travel policy not only ensures consistency and cost control but also introduces a level of professionalism that can help businesses operate more smoothly. For companies on a growth trajectory, formalising travel processes is key to maintaining control and keeping things running efficiently, especially when scaling to new levels of success.

Efficiency for Senior Management: Reclaim Your Time!

In some companies, senior management or even the business owners themselves take on the responsibility of booking travel. But their time is better spent on strategic activities. Let RAPID take the weight off their shoulders with a complete service that handles every aspect of travel and accommodation—giving them more time to focus on growing the business.

Spend time working ON the business, not IN the business!